Moving your business? Congrats! You’re about to trade your old coffee-stained carpets for shiny new floors—or at least a different set of coffee stains. But before you start daydreaming about that corner office with a view, let’s create a detailed moving checklist. Skip the chaos and nail your business moving day with these ten non-negotiable items.
1. A Master Timeline (That Even Your Most Chaotic Coworker Can’t Ruin)
Start with a timeline that’s more detailed than your TikTok watch history. Map out milestones like “pack the break room snacks” and “don’t forget the server room exists.”
Pro tip: Build in buffer time for the inevitable “Wait, did we unplug the fridge?” moments. Set deadlines for vendor bookings and IT setups. You should also sync up with your moving company 2-4 weeks ahead of time.
2. Your Move Dream Team
Assemble a squad of department reps (IT, HR, office snack curator) to divvy up tasks. By organizing your people and planning your strategy, you can face the move with confidence. This approach also helps keep Karen from Accounting stranded with fifty unlabeled boxes.
An even better option? Let us do the heavy lifting for you. The Moving Company is locally-owned and operated and has a reputation for excellence in Springfield, MO. From big to small, we move it all.
3. IT Migration Plan (AKA “Don’t Break the Internet”)
Your servers aren’t just “tech stuff”—they’re the lifeline of your business. Coordinate with IT to schedule downtime, transfer data, and test systems before moving day. You may need specialized movers if you’re hauling delicate tech.
Additionally, keep in mind that you’ll need to update websites and email signatures ASAP. You don’t want to risk missing important information from your clients or other key contacts.
4. Office Inventory Triage: Keep, Toss, or Donate
Channel your inner Marie Kondo. Audit everything from staplers to that weird office art no one understands. Donate unused items (good karma!) and make sure your insurance is up-to-date for the high-value gear. If you’re purchasing new items for your new space, reserve our furniture delivery services ahead of time.
Bonus: Fewer boxes = fewer chances to lose the office Keurig. By downsizing and decluttering as much as possible, you can ensure move-in day is smooth and stress-free.
5. Vendor Vetting Party
Not all moving companies are created equal. Carefully compare quotes and read reviews. If your business involves delicate, heavy, or specialized equipment, trust the best names in the business to maneuver them.
At The Moving Company, we often move large appliances and other equipment. Our team has the muscle and the focus to prevent damage and transport your items safely.
6. Address Change Updates
Update your address with your business contents and across the internet. This includes your website, Google, and the 200 pens stamped with your old location. Don’t forget to notify banks, the IRS, and even the office plant delivery service. If you miss one, your mail might end up in Narnia.
7. Employee Communication HQ
Keep your team in the loop with weekly updates (read: bribes with pizza). Assign tasks like “label the cables” or “find the missing keyboard keys.” You may want to create a group chat for real-time updates, because nobody has time for a million “Where’s the stapler?” emails.
8. Packing Like a Pro (No, Shoving Everything in a Trash Bag Doesn’t Count)
Color-code boxes by department and label them like your sanity depends on it—because it does. Send floor plans to movers so they know where to drop all the boxes labeled “MISC.”
Not thrilled by the idea of a DIY approach? The Moving Company also offers packing services. We’ll make sure your business moving experience is as effortless as possible.
9. Business Moving Day Game Plan
Finalize logistics: parking permits, elevator reservations, and a “survival kit” with tape, scissors, and emergency snacks. Designate a trustworthy point person for last-minute fires (literal or metaphorical).
As you hammer out the last minute details, take some time to review your budget. Check out our guide on Budgeting Your Move With 7 Cost-Saving Strategies to learn more.
10. Post-Move Celebration (and Damage Control)
Unpack the essentials first—Wi-Fi router, coffee supplies, stress balls. Then, host a “new office happy hour” to distract everyone from the half-built desks. Conduct a final walkthrough of the old space to check for stragglers (looking at you, lonely desk plant).
Moving a business can feel like herding cats. But don’t worry, we’ve got your back. With these steps, you’ll survive the chaos. You may even have enough leftover energy to finally hang up that motivational art!
Book Your Business Moving Day
Ready to take your business to the next level in a new location? Reach out to the movers who give a damn for a free estimate.